The Winners tab is where you select and manage contest winners. How you select winners depends on the method you chose during contest setup.
Winner Stats
At the top of the Winners tab, you'll see:
- Total entries — All entries submitted to this contest
- Eligible entries — Entries that haven't already won a prize
- Winners selected — How many winners you've picked so far
Random Draw
If your contest uses the random draw method:
- Go to the Winners tab.
- Select which prize to draw a winner for from the dropdown.
- The available quantity shows how many more winners can be drawn for that prize.
- Click Draw winner.
- The system randomly selects an eligible entry and assigns them the prize.
How randomization works:
- Each eligible entry has a chance proportional to their total entry count. An entry with 3 total entries has three times the chance of being selected compared to an entry with 1.
- Entries that have already won the same prize are excluded.
- The draw is instant — the winner appears in the winners list immediately.
You can draw multiple winners by repeating the process, up to the prize quantity.
Manual Selection
If your contest uses the manual selection method:
- Go to the Winners tab.
- Select which prize to assign from the dropdown.
- Browse or search the eligible entries list.
- Click Select next to the entry you want to make a winner.
Managing Winners
Once winners are selected, you can:
Mark as notified After you've contacted the winner (by email, phone, etc.), click Mark notified to record the notification date. This helps you track which winners you've already reached out to.
Mark as claimed Once the winner has claimed or received their prize, mark them as claimed. This keeps your records organized.
Add notes You can add notes to any winner record — useful for tracking shipping details, communication history, or special arrangements.
Remove winner If you need to remove a winner (e.g., they didn't respond, they're ineligible), click Remove. This frees up a prize slot and makes their entry eligible for future draws.
Winner Workflow
A typical winner management flow:
- Draw or select winners after the contest ends
- Contact winners via email or phone
- Mark as notified to track outreach
- Fulfill the prize (ship product, send gift card, etc.)
- Mark as claimed once the winner has received their prize
Important Notes
- An entry cannot win the same prize twice.
- You can select winners at any time — even while the contest is still active.
- Removing a winner does not delete their entry; it only removes the winner assignment.
- Winner selection data includes: selected date, notified date, claimed date, and the selection method used (random or manual).